Expert Bid Support

That Wins Defence & Rail Contracts

Systematiq provides specialist bid support across Defence and Rail sectors—combining proven writing frameworks, industry expertise, and strategic insight to help you win the contract and deliver the project.

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OUR IMPACT

NUMBERS THAT
SPEAK FOR THEMSELVES

Winning high-value contracts demands more than technical capability—it requires strategic bid expertise that understands complex industry requirements.

$60B

TENDER WRITING EXPERIENCE

575+

PROJECTS DELIVERED

78%

BID WIN RATE

260+

SATISFIED CLIENTS

YOUR PROBLEM

THE HIDDEN COST
OF IN-HOUSE TENDER RESPONSES

Why do technically superior firms lose Defence and Rail tenders to less capable competitors? Because winning isn’t just about what you can deliver—it’s about proving it in a way evaluators can see, trust, and score.

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RESOURCE DRAIN WITH NO GUARANTEE OF RETURN

Your engineering and delivery teams are pulled from billable projects to write proposals—often without the specialised bid writing skills required for compliance and persuasion. The result? Burnout, missed deadlines, and proposals that fail to reflect your true capability.

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INDUSTRY-SPECIFIC COMPLEXITY THAT DERAILS BIDS

Navigating ASDEFCON frameworks for Defence or stringent Rail safety and compliance standards demands up to date procurement knowledge and adherence to both written and unwritten government expectations. One compliance misstep may disqualify your bid-wasting months of effort and potentially millions in opportunity cost.

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TECHNICAL STRENGTH THAT FAILS TO DIFFERENTIATE

Your capability is world-class, but your proposal doesn’t communicate your unique value proposition, with them, or competitive edge against the evaluation criteria, or your competitors. Evaluators may not see what makes you different – so they choose your competitor, even when you may have the better solution.

OUR DIFFERENCE

WHY LEADING DEFENCE & RAIL CONTRACTORS CHOOSE SYSTEMATIQ?

When you partner with Systematiq, you gain a strategic advantage that in-house teams and generalist consultants simply can’t match—combining deep sector expertise, proven bid methodologies, and end-to-end support that covers every phase from strategy to submission.

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PROVEN DEFENCE & RAIL SPECIALISATION

Our team has lived experience in Defence procurement, program delivery, and sustainment, plus deep Rail and Infrastructure knowledge. We understand how evaluators think, what they score, and what wins contracts—because we’ve been on both sides of the table.

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END-TO-END BID SUPPORT

Your team stays focused on delivery while we handle the entire tender lifecycle. Unlike firms that only “write,” we provide strategic consultation, capture planning, competitor analysis, executive summary production, and full submission management—delivering outcomes, not just documents.

SYS Icons_twoCol_WhiteGreen-28 Differentiation

DIFFERENTIATION ENGINEERED INTO EVERY SUBMISSION

We don’t just tick compliance boxes. Our proposals are designed to persuade and win—articulating your value proposition, win themes, and competitive edge in a way that positions you as the only choice, not just another option.

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ASDEFCON & COMPLIANCE MASTERY

We’ve delivered over 50 compliant bids and proposals using industry best practice methodologies. Our bid support ensures every proposal meets the most recent compliance requirements and the unwritten value and expectations – eliminating risk to our clients.

Bid Support Process

FROM TENDER RELEASE TO CONTRACT WIN: WHERE ARE YOU IN THE PROCESS?

Winning a Defence or Rail tender requires precision, strategy, and deep industry insight. Our methodical approach breaks down complex procurement challenges into manageable, winning steps. We transform technical capabilities into compelling narratives that resonate with evaluators.

bid support

Bid Support Process

FROM TENDER RELEASE TO CONTRACT WIN

Winning a Defence or Rail tender requires precision, strategy, and deep industry insight. Our methodical approach breaks down complex procurement challenges into manageable, winning steps. We transform technical capabilities into compelling narratives that resonate with evaluators.

BUSINESS DEVELOPMENT

The process starts with identifying new business opportunities and establishing client relationships.

CAPTURE PLANNING

Strategy is developed during this phase to position the organization effectively to win the specific bid.

PROPOSAL PLANNING (PINK TEAM REVIEW)

This planning stage includes a Pink Team review to validate the initial proposal strategy and storyboards.

PROPOSAL DEVELOPMENT

The core content of the proposal is drafted and compiled during this main development phase.

PROPOSAL REVIEW (RED TEAM REVIEW)

A formal Red Team review is conducted to ensure the near-complete draft fully addresses the client’s requirements.

PROPOSAL REVISION

The team incorporates feedback and necessary corrections from the Red Team review to finalize the document.

FINAL REVIEW (GOLD TEAM REVIEW)

An executive-level Gold Team review is performed to ensure that the final messaging and pricing are accurate.

SUBMISSION & POST-SUBMISSION ACTIVITIES

The final step involves the formal submission of the proposal followed by any required post-submission follow-ups.

Our TEAM

THE TEAM BEHIND YOUR WINNING SUBMISSIONS

Systematiq’s bid support team combines deep industry expertise with proven tender writing capability. Our consultants include former Defence procurement personnel, rail engineers, and Shipley-trained bid writers with decades of experience across Defence, Rail, and Infrastructure sectors. We don’t just write proposals—we understand how evaluators think, what they score, and what wins contracts from the inside.

Head of Delivery & Capability

Sarah Norton

Pre-Contracts Manager

Liana Tucker

senior bid writer
Senior Bid Writer

Victor Zhang

BID SUPPORT SERVICES

EXPERT BID SUPPORT FOR DEFENCE AND RAIL TENDERS

Systematiq delivers end-to-end bid support that covers every aspect of the tender lifecycle—from strategic capture planning to final submission. Whether you’re responding to a complex ASDEFCON tender or a high-stakes Rail RFT, our specialist services are designed to maximise your competitive advantage and secure winning outcomes.

With a proven track record in Defence procurement and 50+ ASDEFCON-compliant submissions delivered, our bid support team provides specialist expertise to navigate Commonwealth requirements with confidence. We ensure your proposal meets both written Tender Data Requirements and the Commonwealth's unwritten expectations—eliminating compliance risk and positioning you as a credible, capable Defence contractor who understands the framework inside out.

Winning starts before you write a single word. Our tender consultant services develop your competitive strategy for specific tenders—identifying win themes, analysing competitor positioning, understanding evaluator priorities and hot buttons, and building a capture plan that answers the critical question: why should you win commercially? We position your bid for success from day one, giving you the strategic advantage that in-house teams simply can't match.

First impressions matter. Our industry-leading executive summaries combine persuasive copywriting with professional visual design and multimedia elements—ensuring decision-makers instantly understand your value proposition and why you're the winning choice. From infographics to video demonstrations, we create standout content that evaluators remember and reference in debriefs as the defining element of your submission.

We provide full-service tender coordination from RFT release to final submission—managing timelines, coordinating SME contributions, tracking compliance requirements, and ensuring quality assurance at every stage. Whether you write your proposal in-house or use our bid writing services, our management keeps your tender response on track, on time, and compliant—even when internal resources are stretched thin. This is project management for high-stakes tenders.

For complex Defence and Rail programs requiring detailed technical solutions, we provide expert solution architecture services that answer the critical question: how will you deliver technically? Our architects work alongside your engineers to develop system designs, integration plans, technical diagrams, and feasibility narratives that demonstrate capability and give evaluators confidence in your ability to execute. This is technical proof, not just promises.

We help you structure sound contracts and procurement frameworks—from Statement of Work development to supplier engagement and contract management. Our procurement consulting ensures your contracting strategy is compliant and aligned with Commonwealth or State government expectations.

Services include:

  • Data collection and analysis
  • Business case development
  • Risk analysis
  • Requirements report
  • Supplier selection and qualification
  • Contract development and management
  • Australian Industry Capability (AIC) and Local Industry Development (LID) plans
  • Social procurement plans

With our in-house capability we develop industry-specific marketing strategies tailored to Defence and Rail markets—helping you build brand awareness, engage key stakeholders, and position your business for long-term opportunities. Our execution services include media management, social media content, event support, and sales materials that amplify your wins and keep you front-of-mind with decision-makers. This is strategic market positioning that supports your bid pipeline, not just one-off campaigns.

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FREQUENTLY ASKED QUESTIONS

Have questions? You’re in the right place! Explore our FAQs for friendly, straightforward answers about our services, processes, and more. If you don’t find what you’re looking for, feel free to reach out—we’re always happy to help!

Systematiq specialises in Defence, Rail, Infrastructure, and Transport sectors. Our consultants have lived experience in Defence procurement, program delivery, and sustainment, plus deep expertise in Rail and Infrastructure tenders. Whether you're navigating ASDEFCON requirements, Rail RFT responses, or complex government contracts, our bid support services are designed to meet the unique demands of these highly regulated industries. We've delivered 40+ ASDEFCON-compliant submissions and helped clients across maritime, rolling stock, infrastructure maintenance, and sovereign supply contracts.

Yes. Our systems engineers have extensive experience with signaling technologies from conventional systems to ETCS and CBTC implementations. We provide specialized support for technology selection, migration planning, and systems integration to ensure safe, efficient network operations during and after upgrades.

Our Pre-Contracts team has extensive experience researching, writing, and editing ASDEFCON-compliant tender responses. We align your proposal with both the written Tender Data Requirements and the Government’s unwritten expectations, leveraging our lived Defence experience to ensure evaluators see a submission that meets their standards. The Defence Procurement Guidelines (DPG) are designed for internal Defence use, but by ensuring your contract compliance, you will meet DPG requirements by default. We conduct rigorous compliance checks throughout the process, from initial RFT analysis to final submission QA, giving the Government confidence in our clients and supporting positive outcomes in future contracts.

Many companies underestimate the time, resources, and specialised expertise required to produce a winning Defence or Rail tender. Our bid support team comprises subject-matter experts with proven methodologies like Shipley Associates and deep ASDEFCON knowledge. We free your internal teams to focus on delivery while ensuring your proposal is compliant, differentiated, and persuasive. With $60B+ in tender writing experience and 260+ satisfied clients, our track record speaks for itself—we help you win contracts while you stay focussed on what you do best.

A Pre-Contracts team provides services to support industry and government projects still in their procurement phase. For industry, this includes market analysis and strategy, stakeholder and competitor analysis, market entry plans, and understanding what goods and services are in demand. Systematiq's Pre-Contracts team specialises in helping clients put together complex government tender responses, including campaign and capture planning, tender and proposal management, tender writing and editing, Defence capability mapping, grant and funding proposals (including CDIC and SCIP grants), ASDEFCON expertise, and marketing and branding support. One of our signature strengths is our executive summaries, which are sought out by clients for their compelling visual and multimedia appeal.

Capture planning is often overlooked but critical to success for businesses planning to submit a tender or provide services to Government projects. It ensures you have done the background work to determine critical success factors within your organisation and undertaken the correct planning to position yourself strongly for consideration by Defence and Rail stakeholders. Our capture planning services identify your competitive advantages, develop win themes, analyse competitor strategies, and map out the resources and timeline needed for success. By positioning your bid strategically from day one, we ensure your proposal is not just compliant, it is compelling, differentiated, and designed to win.

CONTACT INFO

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BEHIND THE RESULTS

Our team is ready to respond to your inquiries and project needs. You’ll hear back from us within 24 hours.